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A general guide to supplying artwork for print


We prefer all artwork to be supplied as high-resolution PDF format.
PDFs are rapidly becoming the standard file format for transmitting files for printing, but it is important to prepare your PDF file in the correct way. Ideally, your PDF should be created using an industry standard preset.
Bleed and crop marks must be added – see below.


Bleed and Crop Marks


Jobs are printed on sheets of paper bigger than the final trimmed size, depending on the size of the job and the paper it’s printed on, multiple copies can be printed on the same sheet and trimmed down to their final size using a guillotine.

Bleed refers to printing that goes beyond the edge of the sheet after trimming. As the paper can shift slightly during trimming failing to provide bleed can result in finished pieces showing a thin area of white on the edge.

Make sure there is 3mm bleed all round the PDF. The cutter guide should be included. If it is not saved in this format, we will not be able to use it as artwork and if there are any changes to the job, you may have to amend and re-supply the artwork.


CMYK not RGB Please!


Please ensure that all embedded images are CMYK files please. RGB images may look good on your screen but final output to print is always in CMYK. You should be aware that files converted from RGB to CMYK may alter the colour composition significantly. PANTONE Colours (within 4 colour process print jobs) Please note that when using Pantone Colours within your document which is to be printed via 4 colour process, you must make sure that the colour breakdown (CMYK) is correct, as our workflow system will use the colour values within your file for colour conversion from spot to process.


PANTONE Colours (within spot colour print jobs)


Please ensure that all spot colours within your job are clearly marked with their Pantone colour reference (ie. PANTONE 280C or PANTONE 032 U) and are set to ‘SPOT’ not ‘PROCESS.’


Supplying Native Files


When supplying native files e.g. Quark Xpress, Adobe Indesign etc, please ensure all elements, document, images and fonts are in one folder and please compress using Stuffit or similar to .sit or zip files before sending.


Native File Formats Accepted


  • Adobe Illustrator (up to CS5.5) – fonts converted to outlines and images > embedded or supplied separately (preferred method)

  • Press ready PDF – with fonts embedded, Ideally this should be PDF/X-4:2008 compliant

  • Adobe InDesign (up to CS5.5) – supply fonts and images, using ‘Package’ from the ‘File’ menu.

  • Adobe Photoshop (up to CS5.5) – layers flattened, at least 300 dpi, JPEG, TIFF or PSD


Different Formats


If you wish to submit artwork created using a program not listed above we should be able to accommodate you but please call to discuss first – 0113 3182827


Supplying EPS or JPEG Files


Any other file formats not listed above must be saved as an eps we cannot accept jpeg's for print. If there are any changes to the job, you may have to amend and re-submit the artwork as we will be unable to change it. Ensure file has bleed and crop marks.


Bleed and Crop Marks


All artwork must have 3mm bleed on each edge if you require the image to bleed off the edge of the paper. Cutter guides should be included on the artwork on a seperate layer. Please ensure that artwork is supplied at the correct finished size required and on the artwork template supplied.


Artwork Amendments or Re-submission


Our prices include “pre-flight checking” your artwork and submitting a PDF proof for your approval. Once your artwork has been checked by our artworkers, your artwork will be send back to you for final approval. This is the artwork which will be printed.




Include all fonts you have used in the file. Whilst we have an extensive font collection, there is no guarantee the version you have used matches ours. This can create problems with line lengths and spacing of the type. When supplying artwork all text must be outlined, this will prevent any fonts changing to a default setting.
Gdock Promotions assumes all fonts supplied are licensed and takes no responsibility for embedded fonts.




All images included on the artwork must be CMYK, 300DPI and must be embedded. This prevents any images dropping off when supplying the artwork for print.


Sending Artwork by Email


Please address it to (info@gdock.co.uk) with any relevant information regarding the job. Maximum file size preferred by email is 10mb.
Files larger than this should be sent on via a cloud based system, for more information please call 0113 318 2827.


High Resolution Digital Proofs


Our prices include a PDF proof, these must be approved by the client before print. Occassionally we can supply a hard copy proof for an extra charge, however this may slow down the order process.


Further Assistance


If you need any help with sending your artwork please contact us on 0113 318 2827

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